Useful Information: Body Corporate Managers
Body Corporate Managers are professionals who are responsible for the administration of owners corporations
Depending on the location, they are called owners corporation managers, body corporate managers, strata managing agents, managers, or agents.
It is their task to ensure buildings and common areas within a strata titled or community titled scheme are properly maintained for the benefit of all lot owners. They follow specific instructions issued by the owners committee.
Body Corporate Managers are specialists in their field, possessing the knowledge and skill to administer the owners corporation in accordance with the complex requirements of the particular legislation. They also work to achieve consensus in decision making by the lot owners, and to otherwise assist the lot owners by assuming onerous responsibilities.
Their functions are not those of real estate agents or resident/property managers.
Body Corporate Managers are involved in coordinating the affairs of lot owners including conducting meetings, collecting and banking levies, arranging property maintenance, advising on asset management, placing insurance and keeping financial accounts.
Their duties include:
- set dates for committee meetings, the annual general meeting, extraordinary meetings
- prepare and distribute notices, agendas and minutes
- attend to correspondence
- organise and coordinate repairs and maintenance of common property, including a preventative maintenance program
- maintaining the owners corporation register
- arrange payment of all invoices
- prepare and distribute financial statements and budgets
- prepare and distribute contribution/levy notices
- ensure the strata scheme complies with all the Health & Safety at Work (HS) regulations
- provide advice in handling ‘difficult’ or complex strata issues.
Engaging a Body Corporate Manager who is a member of Strata Community Association (NZ) is an important step to ensure the professional and compliant administration of a strata scheme.
Strata legislation is complex and designed to protect the interests of its lot owners. A strata manager who knows the legislation well can prevent inadvertent errors which can be made by self-managing owners.
Members of SCA (NZ) practicing as Body Corporate Manager are required to keep abreast of all changes in the relevant legislation through a program of continuing professional development and also maintain professional indemnity insurance. Not least, they are required to adhere to an ethical Code of Conduct.